(As of 10/1/2017 with pending revisions due by year's end.)
The purpose of the Athletic Program is to provide the opportunity for every child who attends Saint Mary Academy (SMA) Catholic School or religious programs at Saint Bernadette to participate in team and individual sports in a recreational environment that fosters healthy competition, good sportsmanship, and Christian attitudes. Winning is inherent in athletic competition, and the development of athletic skills, knowledge of sports and fielding competitive teams are important objectives. However, the most important objectives at SMA are to provide a quality experience, helping students develop positive self image, teaching a sense of "team work", and helping each and every participant reach their potential.
II. SPORTS POLICIES
Co Sports Athletic Director (1)
Co Sports Athletic Director (1)
Facility and Fundraising Athletic Director (1)
Football Coordinator (2)
Assistant Football Coordinator (4)
Flag Football Coordinator (4)
Boys Basketball Coordinator (2)
Assistant Boys Basketball Coordinator (4)
1st/2nd Grade Boys/Girls Basketball Coordinator (4)
Girls’ Volleyball Coordinator (2)
Assistant Girl’s Volleyball Coordinator (4)
1st/2nd Grade Volleyball Coordinator (4)
Soccer Coordinator (2)
Assistant Soccer Coordinator (4)
K-2 Soccer Coordinator (4)
Boys’ Volleyball/Baseball Coordinator (2)
Girls’ Basketball Coordinator (2)
Assistant Girls Basketball Coordinator (4)
Field Hockey Coordinator (2)
Cheerleading Coordinator (2)
Assistant Cheerleading Coordinator (4)
Swim/Tennis/Golf Coordinator (2)
Cross Country/Track Coordinator (2)
Non-CSAA(adult and club) Sport’s Coordinator (2)
Purchasing Officer (3)
Spirit Wear Officer (3)
Crown Club Liaison (3)
Compliance/Parish GIFT Officer (3)
Athletic Information Officer (3)
Athletic Field Manager (3)
Gym Manager (2)
Storage / Equipment / Uniform Manager (3)
The primary responsibilities of the Athletic Directors are ultimately to ensure compliance with all CSAA mandated administrative duties and regulations, submitting of rosters, contracts, and coordinating the availability of gym time for practice and regular games. Thus, by working with the Boys, Girls and Co-Ed Sports coordinators and applicable Board members, the Athletic Directors are responsible for coordinating the entire sports program at SMA. This includes, but is not limited to the following duties:
The Sports Coordinators (and Assistant Coordinators) will work to carry out the individual responsibilities associated with the particular sport for which they are responsible. All will work in coordination with, and report to the Athletic Directors. The responsibilities of a Coordinator will be assigned by the Directors, but the primary coordinator responsibilities will be to develop and take the necessary steps to implement the entire program of their individual sports are as follows:
(a) The Chair shall preside at all general meetings, shall have general and active management of the business of the Board, shall see that all orders and resolutions of the Board are carried into effect, subject however to the approval of the Board, to delegate any specific powers, except such as may be exclusively set forth herein.
(b) The chair shall have the right to appoint all committees and committee chair persons.
(c) The Chair shall be ex-officio, a member of all committees formed by the Board.
(d) Upon request, the chair shall attend and present a summary of the Board’s meetings to the Board of Directors at its regular meetings.
(e) The Chair shall develop the monthly agenda with the Secretary.
(a) The Vice-Chair, in the absence of the Chair, shall preside at the meetings of the Board and shall have all the powers of the Chair.
(b) The Vice-Chair, in the event of an emergency, shall automatically move up into the vacated Chair’s office.
(c) The Vice-Chair shall be ex-officio, a member of all committees.
A. SMA offers a wide variety of sports for children in our Catholic Elementary School and Parish Religious Education Program. Sign-ups for sports will take place at each respective campus and be approximately one month before the playing season starts. Actual dates will be posted in the Parish Bulletin and the School Publication.
B. All sports fees should be paid at the time of sign-ups, and must be paid no later than try-outs. Absent an arrangement otherwise with the Board, no child will be placed on a team without having paid his or her fee. No refunds or transfer of fees will be made after the first scheduled practice or when uniforms are ordered, whichever comes first.
C. 1st and 2nd Grade Programs: SMA will offer some grade school programs for grades 1-2. These programs may include basketball, girl’s volleyball, cheerleading, soccer and flag football. It is the intention of SMA that while these programs are not outlined or organized under the CSAA guidelines, they too should follow these guidelines. These programs should also follow the CSAA guidelines for coaches, Safe Environment Training, trophies, post-season celebrations, and post-season tournaments. These programs should emphasize every player’s participation and strong in skills development.
D. FALL SPORTS
Flag football is open to all 1st and 2nd grade boys and girls.
4th grade tackle football is open to all 3rd and 4th Grade boys.
5th and 6th Grade tackle football is open to all 5th and 6th grade boys.
7th and 8th Grade tackle football is open to all 7th and 8th grade boys.
1st/2nd Grade Volleyball is open to all 1st and 2nd Grade girls
4th Grade Volleyball is open to all 3rd and 4th grade girls.
6th Grade Volleyball is open to all 5th and 6th grade girls.
8th Grade Volleyball is open to all 7th and 8th grade girls.
Cross Country: Cross Country is open to all 1st through 8th grade boys and girls.
Cheerleading: Cheerleading is open to all students in the 1st through 8th grades. These squads are to cheer in the fall primarily for football games of corresponding grade levels but will accept participation for other sports at the discretion of the Sponsor and following a specific request from the coaches of the other sports. The decision to participate in competitions is at the discretion of the Board. Only 5th, 6th, 7th & 8th grade Cheerleaders can go to competitions.
Soccer: K-2 Soccer is open to all boys and girls in K through 2nd Grade.
E. WINTER SPORTS.
1st and 2nd Grade Boys basketball is open to all 1st and 2nd grade boys.
1st and 2nd Girls Boys basketball is open to all 1st and 2nd grade girls.
4th Grade Boys Basketball is open to all 3rd and 4th grade boys.
4th Grade Girls Basketball is open to all 3rd and 4th grade girls.
6th Grade Boys Basketball is open to all 5th and 6th grade boys.
6th Grade Girls Basketball is open to all 5th and 6th grade girls.
8th Grade Boys Basketball is open to all 7th and 8th grade boys.
8th Grade Girls Basketball is open to all 7th and 8th grade girls.
Intermediate Basketball is open to all High School age boys and girls.
Swimming is open to all 1st through 8th grade boys and girls.
4th Grade Volleyball is open to all 3rd and 4th grade boys.
6th Grade Volleyball is open to all 5th and 6th grade boys.
8th Grade Volleyball is open to all 7th and 8th grade boys.
F. SPRING AND SUMMER SPORTS
K-2 Soccer is open to all boys and girls in K through 2nd Grade.
4th Grade Soccer is open to all 3rd and 4th grade boys and girls.
6th Grade Soccer is open to all 5th and 6th grade boys and girls.
8th Grade Soccer is open to all 7th and 8th grade boys and girls.
Softball: (if offered in a season)
4th Grade Softball is open to all 3rd and 4th grade girls.
6th Grade Softball is open to all 5th and 6th grade girls.
8th Grade Softball is open to all 7th and 8th grade girls.
Baseball: (if offered in a season)
4th Grade Baseball is open to all 3rd and 4th grade boys.
6th Grade Baseball is open to all 5th and 6th grade boys.
8th Grade Baseball is open to all 7th and 8th grade boys.
Tennis is open to all 3rd through 8th grade boys and girls. Each boy and girl will be ranked according to his or her ability.
Golf: Golf is open to all K through 8th grade boys and girls.
Track: Track is open to all K through 8th grade boys and girls.
Swimming: Swimming is open to all 1st through 8th grade boys and girls.
Field Hockey: Field hockey is open to all 3rd through 8th grade girls.
G.The Board will offer sports as per the CSAA Calendar. Any team participating in a non-CSAA league outside of the CSAA calendar will be subject to club status and depending on school and Parish calendar and needs, may not have automatic access to SMA facilities. Club teams using facilities will be subject to a payment for rent and may need to execute a release.
H.New sports may be established by obtaining authorization from the Athletic Board.Any new sports introduced at SMA must adhere strictly to CSAA policies and regulations.Contact the respective coordinators for any other sports that may be offered within a given year.
I. Although Cheerleading is not a CSAA sport, cheerleading should also follow the CSAA guidelines for coaches, Safe Environment Training and background checks. Cheerleading participants and coaches must comply with these by-laws
V. PARTICIPATION, SELECTIONS, and PLAYER RULES.
A. ELIGIBILITY RULES
(1) Any child who attends SMA School or Religious Education Program at St. Bernadette Parish is eligible and encouraged to participate in the Athletic Program.
(2) Age Limit shall be determined as per C.S.A.A. guidelines.
(3) Team members should only be allowed to dress for a game if that team member has participated in an adequate number of practices (as determined by the head coach) since the previous game. If a child misses school because of an illness or disciplinary action, the child may not participate in practices or games that day or night.
(4) Playing Up: A child may only play up to the next grade level if after signing up there is not a team at their grade level and they have the ability to compete at the higher grade, or there is the need for additional players to complete a team at the next grade level.
B. LEVEL OF COMPETITION
(1) The SMA Athletic Program is run on a "no-cut" basis, i.e. every child who signs up by a given deadline and is eligible will be assigned to a team.
(2) As set forth below, multiple teams will be established when more children sign up than can be reasonably accommodated one team. The number of teams is determined by the discretion of the Athletic Board based on availability of coaches, number of children who sign up, and other factors.
(3) C.S.A.A. rules require that in cases where a parish has more than one team competing in a grade division, the best, and most skilled of those teams must compete in the "A" league for that grade division. Sports with only one team must compete as the "A" team. Accordingly, for C.S.A.A. Sports that begin at the 3rd/4th Grade level, when SMA fields multiple teams within a grade level, the most skilled team will be designated as the "A" team, the next tier team will be designated as the "B" team and all others teams will be designated as "C" teams. The "A" team will participate in the highly competitive "A" league for the grade division and will be run on a very competitive basis. The "B" team will participate in the "B" league for that division. The "C" teams will participate in the "C" leagues. For the A, B and C1 teams, teams will be selected on the basis of ability based upon tryouts. In the event there are multiple teams at and below the C2 level, these teams will be as divided as evenly as possible to ensure they are competitive and balanced.
C. TEAM SIZE:
(1) The following are the Ideal Team Size Guidelines:
a. Volleyball: a minimum of 8 and limit of 10, unless there is not enough to form second team.
b. Softball: a minimum of 12, and a limit of 15, unless there is not enough to form second team.
c. Baseball: a minimum of 12 and a limit of 15, unless there is not enough to form second team.
d. Tackle Football: No Limit; however a decision if and when to form an additional CSAA Division team will be left up to the Athletic Directors and Sports Coordinator as specified herein.
e. Flag Football: a minimum of 9 and limit of 12, unless there is not enough to form another team... f. Soccer: the ideal size of a team is 15, however roster size will be reviewed after sign-ups.
g. Track: No Limit
h. Basketball: a minimum of 8 and a limit of 10, unless there is not enough to form another team.
i. Cheerleaders: No limit per team, number of teams left to the discretion of the Athletic Board.
j. Cross Country: No Limit
k. Swimming: No Limit
l. Tennis: No Limit
m. Golf: No Limit
n. Field Hockey: A minimum of 14
(2) Unforeseen circumstances, especially sign-up numbers, may cause these limits to be altered at the discretion of the Athletic Board in the best interest of the overall program. The Board has the final decision making power as to the number of teams that will be chosen in any particular sport. Said number of teams to be chosen in a particular sport will be reviewed annually.
(3) CSAA Football: At the 3rd/4th Grade level, once the roster reaches 32 players and at the 5th/ 6th Grade and 7th/ 8th Grade level, once the roster reaches 35-38 players, the Athletic Directors and Coordinator will consult with the coaches and then will determine whether to split into two teams. Since the 3rd/4th Grade does not compete for the Toy Bowl, teams will be split, if possible by grade level and then skill level, in order to maximize playing opportunities and stress development. At the 5th/ 6th Grade and 7th/ 8th Grade level, one team will have the opportunity to compete for a Toy Bowl Championship in the CSAA division and the other will compete for a Toy Bowl Championship in the regularly assigned division. If the teams can be split so that each team has an adequate number of X’s (lineman) and non-X’s (backs), the teams will be split by grade level with the lower grade team being assigned to the CSAA Division to compete with teams of the same grade level. If the teams cannot be split evenly by grade, then the coaching staff will work with the Athletic Director and Vice-Athletic Director and the Coordinator to determine the final roster with the primary goal of placing the player on the team that is best suited to utilize his talents, maximize playing time opportunity and fully develop his skills. No child in a higher grade may be moved down without the consent of his parents, and a child in the lower grade cannot be moved up unless that child is expected to start or significantly contribute.
1. It is the purpose of the SMA Athletic Board to provide a rewarding and complete athletic program for all school children of SMA and the children of the Parishes of Immaculate Conception and St. Bernadette. The Athletic Board is responsible for selecting each team. To the extent multiple teams are required in a sport, tryouts will be held at the beginning of the season to place players on teams in accordance with their skill levels, pursuant to the foregoing guidelines in order to accomplish the following goals:
(b) It will be the Coordinator’s responsibility to put together an independent panel of at least three individuals who are qualified to judge and assess the talent and development of the student athletes who are trying out and to rate each athlete. The individuals should have knowledge of the sport, previous coaching experience and/or previous experience as a player in the sport. When rating players, the panel should consider:
(i) Overall skill and talent;
(ii) Physical developmental level;
(iii) Exhibited maturity and willingness to listen during tryouts; and
(iv) Overall performance.
(c) The 3rd/4th Graders will be allowed one tryout session while, 5th/6th and 7th/8th Graders may have up to two tryout sessions. Tryout sessions for 3rd/4th and 5th/6th Graders cannot exceed the CSAA time limit of one and a half (1 ½) hour, while 7th/8th Graders cannot exceed two (2) hours.
(d) No parent may grade their own child, and may not attend tryouts unless they have been selected to coach a team.
(e) After the tryout sessions, the coordinator will collect the evaluations and tally the grades to rate the players.
(f) Coaches who have been selected may attend tryouts but do not participate in the rating. Coaches for 5/6 and 7/8 may select their own team, based on the tryout assessments. The Coordinator and ADs are responsible for making the tryout and selection process fair to all students. If the CSAA has an A,B, C designation for a particular sport, the 3/4 team selection must be conducted in a manner that puts the highest ranked students (based on their tryout score) on a “A” team, then the same for the “B” team and so forth until all students are on teams. The coach of each team, starting with the “A” team and moving down will be given 2 selection options to pull students on their team, but no more than 2. This will allow for teams to make adjustments for needs of a particular team and/or the child of a particular coach. All 3/4 teams will follow this format.
3. The following considerations should be considered when selecting a team:
(i) Overall skill level;
(ii) Adequate numbers and position needs for each team;
(iii) Player experience;
(iv) Not to isolate a child from their age peer group (i.e. placing a 3rd grader on an all 4th grade team or a 5th grader on an all 6th grade team). We do not want to leave a sole child from a higher or lower grade on a team made entirely of children from lower or higher grades. This would apply to the A, B, C and lower teams. This means that a single student from one grade cannot be selected or left to play on any team with the following exception for the A teams only: If a single student from one grade is selected to play on the A team, the parents of the student will be given the option to allow that child to play as the only student from his/her grade.
(v) placement of a 5th/7th grader on the "'A" team will require strong athletic ability.
(vi) The "A" and "B" team coaches shall not to select 5th/7th grade players unless that player is expected to make a major contribution to the team...
(vii) because of possible practice time and location issues, carpooling or commuting issues may be considered for team selection upon request. The request must be made to the Coordinator and be in advance of team selection.
(viii) Established groups of friends will not be the basis for team selection since teaming with new groups provides an opportunity to reach out and grow socially, and to help further the merger and integration process.
4. When a parent has been approved to either be a head coach or an assistant coach, their child is protected from being selected by another coach unless the parent gives up that right as their own choice. Only the head coach and one assistant coach's child is protected. These two players automatically become part of the allotted number of athletes for their respective teams provided the child’s ability warrants them being placed on a team of that particular level, otherwise in the case of 3/4 selection, this becomes the 2 selection options for the team (no more can be added).
5. Players trying out for a sport are required to attend all try-out sessions scheduled for a given sport. Unexcused absences from tryouts can be taken into account in team assignments. If a child is sick or injured on the day of a tryout, the parent(s) must contact the coach or a Board member to schedule a makeup tryout for that player. If a child is just going to miss tryouts for any other reason, the parents must inform the Coordinator in advance of tryouts to arrange a makeup tryout. If granted, the makeup tryout will need to occur as soon as possible at the discretion of the Board. A makeup tryout will not be granted unless requested by a parent in advance, and is subject to the discretion of the Coordinator.
6. No child will be allowed to join a sport once tryouts are completed or before the first practice is held (which ever is held first). Exceptions to this rule are as follows or must be approved by the SMA Athletic Board:
a. If a player fails to sign up for a given sport which involves multiple teams and thereby misses tryouts, that player will be assigned to the lowest level team provided the team is not at the limit.
b. Notwithstanding paragraph (a.) and regardless if a child has signed up, if a child is injured and physically unable to perform at a tryout, before being assigned to a team, they must tender a medical release. The Coordinator will meet with the injured child’s parents and/or previous coaches to assess the child’s ability and appropriate skill level. The Coordinator shall then make a recommendation to the ADs who will assign the child to a team.
c. If a player and his/her family joins either Parish and begins to attend SMA and/or religious education program after sign-ups and tryouts have been held, that player will be given a tryout by each of the coaches for the teams at the given grade-level. The player will then be placed on a team in accordance with the tryout provided it is within the C.S.A.A rules to add to the roster and numbers allow the child to be added. Under no circumstances shall a new student bump a player from a team to a lower team. It is within the discretion of the Athletic Board as to whether it is too late in a given season for a player to be allowed to join a team. This rule is at all times subject to the CSAA transfer rule, as set forth in the next paragraph.
7. In accordance with CSAA rules, unless there has been a bona fide change in residence by the parent and student, any student who has been enrolled in a parish/school and has participated in any of the CSAA sports at said parish/school, who transfers parish/school shall be ineligible for CSAA athletics for a period of one athletic year. A student whose change in residence reasonably precipitates a change from one parish/school to another shall be deemed to have made a bona fide change in residence.
8. Per C.S.A.A., no child is allowed to wear a SMA uniform that represents SMA in any league other than leagues sanctioned by the CSAA. A violation of this provision may make him/her/them subject to disciplinary action.
E. PRACTICE SESSIONS / PLAYING TIME
(1) Practice days are set by the CSAA and shall include chalk talks, practice games and interschool scrimmages. 8th grade practices will not exceed two (2) hours a day, including chalk talks, practice games and inter-school scrimmages. 6th grade practices will not exceed one and one-half (1 ½) hours a day, including chalk talks, practice games and inter-school scrimmages. 4th grade practices will not exceed one and one-half (1 ½) hours a day, including chalk talks, practice games and inter-school scrimmages. Once school has started and until June 1st, 4th grade practices will not exceed one and one half (1 ½) hours a day, twice a week. This is the maximum allowable practice time and not what is expected for all teams in all sports.
(2) Subject to the practice attendance requirements for all sports, the coach of a 3rd/4th grade or lower team, except for tackle football, is required to play all team members an equal amount of time in every game. For 3rd/4th Grade Football, all players shall receive at least a quarter (25%) of playing time during every game, but the amount at a particular position will be determined as skill level will allow. For all other sports other than 5/6 and 7/8 tackle football, the coach of a team is required to play each team member 25% of the total time of each regular season game for which that individual has dressed. The coach, at any level, does not have to play each team member (who has dressed) during C.S.A.A. tournaments. Should roster sizes exceed the Ideal Team Size guidelines, then the coach is required to play every player in every regular season game, but there is no playing time quota due to team size.
(3) If a player misses a practice due to an unexcused absence, then the Coach is not required to meet the minimum playing time requirement for the player at the next game. However, before a Coach takes any further disciplinary actions or imposes additional suspensions, the Coach must notify the Coordinator of that Sport or one of the A.D.s and receive their approval.
(4) HOLY DAY of OBLIGATION POLICY- The Board shall not conduct tryouts and no team may schedule a practice or a scrimmage that conflicts with a scheduled St. Bernadette or Immaculate Conception Mass celebrating a Holy Day of Obligation of the Church absent prior approval from the Parish priests. This policy does not apply to participation in tournaments and C.S.A.A. scheduled games.
Academic Suspension: Refer to SMA Student Handbook for guidelines, but if the Principal and teacher determine that a student is not making satisfactory progress, the Principal has the authority to suspend a player until satisfactory progress has been made. If a student is academically ineligible to participate in the SMA sports program, they will not be allowed to tryout, practice or participate in any SMA sport. They may sign up for a sport and be placed on a team's roster. Once they have completed the necessary requirements and are deemed academically eligible, they may begin to practice and participate with the team they were assigned.
A. Since the SMA Athletic Program is totally dependent on volunteers, all are encouraged to apply to coach or help in coaching in the various sports offered to the young people of the covenant parishes. All coaches must possess strong Christian ethics along with good teaching and communication skills. The primary goal must be to teach basic skills of the game and positive reinforcement of the self-image of each team member. Each coach must also promote Christian values through sportsmanship. Religion and religious practices should be accepted, exemplified and incorporated into the season. Those who wish to coach are required to fill out an application for coaching and must meet all C.S.A.A. requirements. Applications can be obtained from the Athletic Directors.
B. All coaches will be selected by the respective Sports Coordinator and/or Athletic Directors. Selection will be based upon evaluation criteria, including but not limited to the candidate's application, past record and Coach Evaluation forms. Having previously coached a team at SMA or previously affiliated school does not automatically entitle an individual to that same position in subsequent years. In selecting coaches for all sports, preference will be given to a coach who:
(1) has successfully demonstrated the leadership qualities and Christian values required and expected;
(2) has demonstrated knowledge of the sport and an ability to teach that sport and the necessary skills related to that sport;
(3) has previous coaching experience or relevant athletic experience;
(4) is actively involved with one of the Parishes;
(5) has the appropriate philosophy on playing time, discipline and proper perspective on sports; and
(6) for “A” level sports, is willing to commit to coaching a team for more than one year in order to develop a staff , implement a scheme and build cohesion.
(7) Individuals selected to be a head coach will be able to select their own assistants, subject to Board review.
C. All coaching applicants, including assistants, must submit to a criminal background check conducted by the Commonwealth of Kentucky and must have attended the Safe Environment Workshop, as well as having completed C.S.A.A’s Coaching for Life requirement. The Athletic Board will then assign each coach to the league and team that it feels the individual is best qualified to coach.
D. At the end of each playing season, each family will be given Coaching Evaluation forms to be filled out, signed, and returned to the Athletic Board. These forms will be reviewed on a confidential basis by the Athletic Board to determine the best qualified coaches for the future, and shared with a coach on an anonymous basis. The Board will keep these forms on file.
E. Coaches must comply with all C.S.A.A. rules. It is the coach's responsibility to conduct orderly practices. Any player's disrespect toward authority, property, rules or horseplay will result in disciplinary action. Only the Athletic Board can repeal the coach's decision. It is the coach's responsibility to take the players name, notify parents, record the incident with the respective Sports Coordinator and remove the player as soon as possible. Coaches will arrive no later than 10 minutes before each practice time. All coaches will remain at practice until all team members have departed. Coaches should consider themselves as very important role models to the young athlete. They must always present themselves as showing strong Christian attitudes and principles. Profanity and negative comments to players, competitors or officials will not be tolerated. Their primary goal should be to create positive self esteem in the young athlete. Their secondary goal should be to teach the young athletes to accept defeat as graciously as they accept victory.
F. Coaches who violate these above directives or CSAA guidelines will be subject to discipline by the Athletic Board. Discipline can range from a reprimand, suspension from one or more games or for an entire sports season, and/or permanent suspension. Any incidents involving coaches and a violation of these directives or CSAA guidelines will be investigated by the Athletic Board. At the conclusion of its investigation, the Board will notify the coach in writing of any disciplinary actions taken. Any coach ejected from a game will be subject to an automatic 1 game suspension outside of any CSAA punishment (i.e. if CSAA suspends a coach for one game, then SMA will suspend the coach for an additional game – for a total of 2 games). The coach will have the right to appeal any disciplinary actions to the Board of Directors.
A. Paying the initial SMA sports fee and signing your child/children up for playing a sport at SMA automatically makes you a member of the Athletic Program. Some important things to remember as a member of SMA's all volunteer Athletic Program are:
** Sign players up on time
** Pay participation fees at the registration of your child for any sport. (Fees are based on expenses incurred by the Athletic Program).
** Have players to practice on time (no earlier than 10 minutes before) and picked up on time.
** As volunteers, you are responsible for one volunteer shift per school year (see below)
All parents with students that play sports at SMA must sign up to volunteer for one time slot in concessions (for volleyball or basketball), fish fry or other possible Athletic event at SMA. The parents will have the ability to schedule their own date to volunteer but if they do not do so with in the specified time period they will be scheduled by the athletic board. The selection will be at random via a blind draw process and assignment.
B. The unsupervised children policy:
C. Parents/guardians will be required to work SMA’s concession stands (as per the School volunteer policy dictates).
D. Players will only wear uniforms provided by or through SMA. Individuals cannot purchase uniforms for a player or team. Proper care of uniform is very important. (If a uniform is not properly cared for or lost, replacement cost will be charged or a deposit check will be cashed). All issued uniforms must be returned to SMA at the conclusion of each season. If a provided uniform or equipment is not returned the parishioner family will be charged with the cost of that item.
E. The Athletic Program is for the enjoyment of the children. Parents/guardians should promote Christian values and sportsmanship at all times. Excessive yelling and abusive language is unacceptable. C.S.A.A. rules state that unsportsmanlike behavior will not be accepted and the fan will be removed from the game. The Athletic Board will have the right to ban any such parent/guardian from attendance at future sporting events and to consider the conduct of that parent/guardian upon the submission of a coaching application. At the end of each sport season you will have the opportunity to evaluate your child's coach. If you think the season could have been better and would like to voice your opinion, be sure to complete the Coach Evaluation form and/or initiate the grievance procedure. If you have had an enjoyable season, please take the time to say so by completing the Coach Evaluation form. Commitment is also essential.
F. If a child participates on a team, that child must attend all practices and games unless excused by the coach. If one child ignores these rules, the entire team is affected. Be fair to your teammates and commit to the team.
VIII. STUDENT PROBATION, SUSPENSION POLICY and
A. Student Issues.
(1) Provided the coach has notified the respective Sports Coordinator and received their approval, a coach has the authority to place a student on temporary suspension for:
1. Behavioral reasons;
2. SMA violations; or
3. CSAA rules violations.
(2) Violations could result in suspension for a temporary period and will be at the coach's discretion, subject to review by the Athletic Directors and/or the Board.
(3) Violations deemed "major" and subject to indefinite suspension, shall immediately be brought to the attention of the Athletic Board for their review and a decision as set forth below.
a. A complaint setting forth the nature of the violation and with all the facts known to the coach at the time shall be filed by the coach seeking the indefinite suspension. This complaint shall set forth each of the violations, any attempt(s) at temporary suspension, and the time and place of the events which make up the violation.
b. The respective Sports Coordinator shall immediately investigate the facts of the complaint, which may include contact with the player and/or the parent(s), and shall within (7) days after receiving the complaint, recommend to the Athletic Directors whether or not the student shall be placed on indefinite suspension.
c. The Athletic Directors shall immediately notify the coach, the parent and/or guardian of the student athlete, the sports coordinator, the school principal and the proper parish administrator of their decision. If the coach, student athlete, or parent or legal guardian objects to the decision rendered by the Athletic Director, then within (7) days that party may request a full hearing of the nature of the reason or violation with the full Athletic Board, to be conducted by the Chair of the Athletic Board.
d. The decision of the Athletic Director shall remain in effect until such time as all appeal processes set forth in these policies have been exhausted.
(4) The appeal procedure outlined below will be followed while the athletic board is reviewing the Athletic Directors' decision regarding the indefinite suspension under review.
a. A hearing of the nature of the violation and the reason for the suspension will be conducted by the full Athletic Board.
b. The hearing will be held as soon as possible, preferably within (7) days.
c. The Sports Coordinator will give an oral and/or written report on the reasons and/or violations to be considered.
d. The student athlete and/or parent on their behalf may then address the athletic board in order to provide information regarding his/her actions.
e. The Athletic Board may call upon any other person to provide pertinent information.
f. After all parties have had their opportunities to address the Athletic Board, the student and/or parent may be questioned by the Athletic Board in regard to this issue, however, the student and/or parent need not answer any questions if they do not wish.
g. The Athletic Board will then discuss the matter in private and immediately render its decision.
h. Written notice of the decision shall be sent to all interested parties.
i. If the Athletic Board votes to lift the indefinite suspension, the student returns to the team under the coach's discretionary authority.
j. If the Athletic Board votes to place the student on indefinite suspension, he/she is indefinitely suspended for a period determined by the athletic board.
k. The decision of the Athletic Board is final.
B. Any other sports grievance should first be discussed with the coach and the respective Sports Coordinator. If this fails to resolve the problem, the grievance must be put into writing and taken to the Athletic Board. The Board will schedule the complainant at the next regularly scheduled meeting, unless an emergency is involved which requires a faster meeting. The Board will investigate the grievance and determine if any action is required - including granting to any other parties involved a commensurate right to be heard. The Board will then act on the grievance, whether in the form of discipline against a given, or action against a parent or guardian, and the decision of the Board will be final.
C. Any Saint Mary student who is expelled shall be ineligible to participate for an SMA sport’s team for the school year that the student was expelled. Following that school year, the student must comply with CSAA eligibility requirements, i.e. must be an active member of a participating Parish (IC/St. Bernadette) and must be current with their sacraments.
All teams reaching the championship game will be recognized with a banner. The Board will work to develop a policy consistent with C.S.A.A. rules on awards (i.e. letters, patches or trophies) for sports participation at the merged school, including the possible holding of banquets to recognize all participants.